The effectiveness and thoroughness of your quality control inspections are critical to your success. If you plan ahead of time, set up your checklists properly, and prioritize communication and feedback, your inspections should go easily, and you should be able to keep your team—as well as your stakeholders—happy.

Read more: What exactly is a quality inspection, and how does it function in practice

Set up a plan for inspections.
In order to begin, you must first determine which stages of the construction process you will be inspecting and devise a feasible plan. This way, you can convey exactly what you want examined and then hold employees accountable for reaching your standards of performance.

Examining the project construction timeline can be a quick and simple way to arrange your inspections. Natural divisions between project stages are provided by the timetable. Identify the stages that serve as payment points for subcontractors, intermediate milestones, or simply portions of the project where it is clear that work must be checked against the specs.

When building a pad for a new boiler, a sensible inspection plan would include inspections for the forming and reinforcing of the pad, concrete pour, setting of the boiler, and so on. This would be followed by inspections for the pad installation itself.

Your finished inspection plan should not only include a list of the quality control inspections you want to conduct, but it should also include a list of the individuals who will be performing those inspections.

It is also necessary to specify how frequently the task must be completed if it is repetitious. For example, should a separate flooring examination be conducted for each room and floor, or should a single inspection be performed for the entire building?

In order to ensure the quality of your inspections, selecting a decent checklist and customizing it to match your specific demands is critical. Choose a checklist based on your previous experience, assign check points to essential aspects of your project, and amend it if problems arise, and you will have a checklist that will make your inspections as successful as possible.

Improve your ability to communicate such that it is no longer a question
The construction inspections must be carried out and conducted in a proper manner, and you must ensure that this happens. It is possible to maintain track of what is being inspected as well as the conclusion of the inspection using a suitable quality management system or quality control software. In an ideal situation, the inspector will be able to communicate inspection details with you in real time from the field, so you will never be left in the dark about the status of the construction project.

Create communication guidelines as a starting point. If you want an email as soon as your inspector does the inspection, you can tell him that you want it. Alternatively, you may like to have the quality management software send you inspection reports at the end of the day through automatic emailing. Prepare your inspectors for whatever you want them to do in either case.

You will receive a continuous stream of information on what is going on in the field in this manner.. To ensure that your inspector captures the information you want him or her to record, such as taking photographs or taking measures, you should stay updated about who is checking what and how often. You are, in effect, examining your inspection process to ensure that it satisfies your standards.

This degree of communication not only results in field personnel performing their duties correctly, but it also allows the inspector to make appropriate interpretations of the findings. To ensure that your inspector can evaluate the quality of the job in the same manner as you, you should communicate effectively with him and share information about your projects.

In the case of a photograph of flashing lights on a structure, you can examine it and comment on whether or not it satisfies your requirements. You can tell if an inspector is doing his or her job properly if his or her evaluation matches yours. And if this is the case, you are employing a distinct set of performance criteria and realize that you must express your expectations more effectively.

Ensure that your feedback is consistent.
By providing consistent feedback on inspections, your inspectors understand that what they are doing is important and that you are paying attention to their efforts. Things could be going wrong the entire time if you do not provide feedback until the project is completed because you will not have the information necessary to correct course during the project.

When you use good Construction Quality Management software, you may get real-time information, allowing you to ensure that the results you expect from your process are indeed what you are getting from your inspectors. It is only with this degree of feedback that you will be able to effectively quality control your inspection process and achieve the finest possible results.